McCracken, Stemerman & Holsberry, LLP seeks qualified candidates for the position of Legal Assistant/Legal Secretary. This is a full-time, non-exempt (hourly) position with full union benefits.  

Employment Type: Full Time | M - F | 8:30am – 5pm or 9am to 5:30 pm

Responsibilities:

Document Management & Preparation:

• Prepare, draft, and finalize various documents including internal, external and client correspondence. Drafting memos and legal documents such as TOA/TOCs as needed
• E-filing within State and Federal Courts. Utilizing legal database for docketing procedures
• Responsible for proofreading and correctly formatting all materials consistent with firm policy and attorney standard
• Maintain document management system with upkeep and tracking of case/matter related documents

Administrative support:

• Attorney and practice group calendar management (via Outlook) with coordination of travel arrangements and any client services as needed
• Oversee inbox and incoming client correspondence via email, phone, and certified mail
• Expense tracking and submissions on behalf of attorney. Including processing check or payment requests for vendor services as needed
• Initiate conflict checks, and new client/matter steps with client profile buildout in practice management software
• Support to special projects, legal research or ad-hoc clerical tasks as arise

Qualifications:

Qualified candidates should have at least 4 years’ legal secretary experience. Proficiency in MS Office Suite with experience in document/practice management systems, Adobe Acrobat, and legal billing software. Strong word processing skills with sharp attention to detail. Must possess adept time management skills, professionalism, and ability to support a fast-paced environment while prioritizing scope of work. A collaborative and team-oriented working style is highly desired in the ideal candidates.

Please send a resume to: Anna Linetsky, McCracken, Stemerman & Holsberry, LLP, 475 14th Street, Suite 1200, Oakland, CA 94612, alinetsky@msh.law.